Administration of Medicine Policy & Education Healthcare Plan

Administering Medicines

and

Education Healthcare Plans (EHPs)

 

Date

Review Date

Coordinator

 20th  January 2015

  January 2017

Karen Hirth (School Administrator)

 

This policy relates to the following legislation:

  • Medicines Act 1968
  • Misuse of Drugs Act 1971
  • Health and Safety at Work, etc Act 1974
  • Children Act 1989
  • Workplace (Health, Safety and Welfare) Regulations 1992
  • Education Act 1996
  • Schools Standards and Framework Act 1998
  • Education (School Premises) Regulations 1999
  • Management of Health and Safety at Work Regulations 1999
  • Special Educational Needs and Disability Act 2001
  • Education Act 2002
  • Health and Safety (Miscellaneous Amendments) Regulations 2002
  • Children 2004
  • Equality Act 2010
  • School Premises (England) Regulations 2012
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
  • Children and Families Act 2014 (and 2015 proposals)

 

There is no legal duty on Golders Hill School staff requiring them to administer or to supervise a child taking medication. This is undertaken purely on a voluntary basis and individual decisions will be respected. However, appropriate training will be provided to any member of the school staff who has volunteered for this role to familiarize them with all administration of medication procedures.

 

Medicines will only be administered that have been prescribed by a doctor or some other authorised person and where it would be detrimental to a child’s health if the medicine were not administered during the day. Non-prescription medicines will not be administered by staff but parents/carers can make arrangements at lunch time to administer the medication to their child.

 

Golders Hill School will prepare an EHP for all children with diagnosed medical conditions, setting out the agreed procedures.

We support Article 12 of the United Nations Convention on the Rights of the Child that children should be encouraged to form and to express their views.

 

Golders Hill School has a commitment to promote equality and an equality impact assessment has been undertaken in line with the Equality Act 2010.

 

 

Aims

To outline the procedures for administering prescribed medicines to pupils.

 

Responsibility for the Policy and Procedure

 

Role of the Head Teacher

The Headteacher will:

 

  •  ensure that the staff and parents of Golders Hill School are aware of and comply with this policy;
  • ensure the administration of prescribed medicines by putting into practice effective  strategies and examples of good practice (including an EHP);
  • provide leadership and vision in respect of equality;
  •  provide guidance, support and training to all staff;
  •  monitor the effectiveness of this policy;

 

 

Role of the Designated Person/s

Members of the school staff who have volunteered to administer or supervise the taking of medication will:

  • undertake appropriate training;
  • be up to date with the Education Healthcare Plans (EHPs) for those pupils with specific medical needs or emergency medication such as asthma inhalers or epipens;
  • be aware of symptoms which may require emergency action;
  • read and check the Medical Consent Forms/EHPs before administering or supervising the taking of medicines;
  • check that the medication belongs to the named pupil;
  • check that the medication is within the expiry date;
  • inform the parent if the medication has reached its expiry date;
  • confirm the dosage/frequency on each occasion and consult the medicine record form to prevent double dosage;
  • record on the medication record all relevant details of when medication was given;
  • return medications to the secure cabinet for storage;
  • always take appropriate hygiene precautions;
  • record when a child refuses to take medication;
  • immediately inform the parent/carer of this refusal

 

Role of the Coordinator Karen Hirth (School Administrator)

The coordinator will:

  • work closely with the Head Teacher and staff of Golders Hill School
  • ensure the following information is supplied by the parent/carer:
  • Name and date of birth of the child
  • Name and contact details of the parent/carer
  • Name and contact details of GP
  • Name of medicines
  • Details of prescribed dosage
  • Date and time of last dosage given
  • Consent given by parent/carer for staff to administer medication
  • Expiry date of medication
  • Storage details
  • ensure all medications are kept in a secure place and accessible only to the designated persons;
  • ensure all medications are kept cool in a small secure fridge;
  • ensure a designated person will attend all educational visits in order to administer medications;
  • ensure pupils have immediate access to asthma inhalers during sporting activities in the school day and during extra-curricular clubs;
  • arrange training for all staff on induction and when the need arises;

 

 

Role of School Staff

School staff will:

  •  comply with all aspects of this policy;
  •  implement the school’s equalities policy and schemes;
  •  report and deal with all incidents of discrimination;
  •  attend appropriate training sessions on equality;
  • report any concerns they have on any aspect of the school community

 

 

Role of Parents/Carers

Parents/carers must provide:

  • written permission by completing the Medication Consent Form and/or EHP;
  • sufficient medical information on their child’s medical condition;
  • the medication in its original container;
  • sufficient medicine for the dosage to be given in school

 

 

Raising Awareness of this Policy

We will raise awareness of this policy via:

  • the School Policy Folder
  • the school website
  • meetings with staff and parents such as introductory, transition, parent-teacher consultations and periodic curriculum workshops
  • communications with home such as weekly newsletters and of end of half term newsletters

 

Training

All school personnel:

  • have equal chances of training, career development and promotion
  • receive training related to this policy on induction which specifically covers:
  • general information about medication
  • administering medications
  • safe use and storage of medications
  • dealing with emergencies
  • receive periodic training so that they are kept up to date with new information
  • receive equal opportunities training on induction

 

Equality Impact Assessment

Under the Equality Act 2010 we have a duty not to discriminate against people on the basis of their age, disability, gender, gender identity, pregnancy or maternity, race, religion or belief and sexual orientation.

 

This policy has been equality impact assessed and we believe that it is in line with the Equality Act 2010 as it is fair, it does not prioritise or disadvantage any pupil and it helps to promote equality at this school.

 

Monitoring the Effectiveness of the Policy

The practical application of this policy will be reviewed annually or when the need arises by the coordinator and the Head Teacher

 

Linked Policies

  • Health & Safety

 

  • Medical & First Aid
  • Asthma
  • Diabetes
  • Epilepsy
  • Sharps & Needles
  • Manual Handling

 

 

 

 

Headteacher:

 

 Amanda  Eglash 

 Date: 

 20/01/2015 

 

 

Initial Equality Impact Assessmen

Please complete an initial equality impact assessment once this policy has been customised to suit your purposes.

Policy Title

The aim(s) of this policy

Existing policy (ü)

 

New/Proposed Policy (ü)

 

Updated Policy (ü)

Medicines and EHPs

 

various

ü

Replace old policies

 

This policy affects or is likely to affect the following members of the school community (ü)

Pupils

 

School Personnel

Parents/carers

School Volunteers

School Visitors

Wider School Community

(ü)

(ü)

(ü)

 

 

 

 

Question

Equality Groups

Conclusion

Does or could this policy have a negative impact on any of the following?

 

Age

 

Disability

 

Gender

 

Gender identity

 

Pregnancy or maternity

 

Race

 

Religion or belief

 

Sexual orientation

 

 

Undertake a full EIA if the answer is ‘yes’ or ‘not sure’

 

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Yes

No

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

Does or could this policy help promote equality for any of the following?

 

Age

 

Disability

 

Gender

 

Gender identity

 

Pregnancy or maternity

 

Race

 

Religion or belief

 

Sexual orientation

 

 

Undertake a full EIA if the answer is ‘no’ or ‘not sure’

 

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Yes

No

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

 

ü

Does data collected from the equality groups have a positive impact on this policy?

 

Age

 

Disability

 

Gender

 

Gender identity

 

Pregnancy or maternity

 

Race

 

Religion or belief

 

Sexual orientation

 

 

Undertake a full EIA if the answer is ‘no’ or ‘not sure’

 

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Y

N

NS

Yes

No

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

ü

 

 

 

ü

 

Conclusion

We have come to the conclusion that after undertaking an initial equality impact assessment that a full assessment is not required.

 

 

Preliminary EIA completed by

Date

Jill Steel

19/01/15

 

 

Policy Evaluation

 

Points to be considered

Yes

No

N/A

Please supply evidence

  • Policy annually reviewed

 

 

 

2017

  • Policy in line with current legislation

(ü)

 

 

 

  • Coordinator in place

(ü)

 

 

 

  • Nominated governor in place

 

 

(ü)

 

  • Coordinator carries out role effectively

 

 

 

 

  • Head Teacher, and coordinator

 

 

 

 

  • School personnel aware of this policy

 

 

 

Staff meeting TBA for March 2015

  • School personnel comply with this policy

 

 

 

 

  • Pupils aware of this policy

 

 

 

 

  • Parents aware of this policy

 

 

 

 

  • Visitors aware of this policy

 

 

(ü)

 

  • Local community aware of this policy

 

 

 

 

  • Funding in place

 

 

(ü)

 

  • Policy complies with the Equality Act

(ü)

 

 

 

  • Equality Impact Assessment undertaken

(ü)

 

 

 

  • Policy referred to the School Handbook

 

 

 

Once adopted and discussed in staff meeting

  • Policy available from the school office

 

 

 

 

  • Policy available from the school website

 

 

 

 

  • All associated training in place

 

 

 

New epipen (ü)

  • All outlined procedures complied with

 

 

 

 

  • Linked policies in place and up to date

 

 

 

 

  • Associated policies in place and up to date

 

 

 

 

A statement outlining the overall effectiveness of this policy

 

To be undertaken at Easter 2015

Golders Hill School                Education Healthcare Plan                     Date:

                                                                                                               Date for annual review:

Name of Child:

Date of Birth:

Details of the child’s diagnosed medical condition:

 

 

 

Specialist Report Available:                              Yes/No

Name and qualifications of specialist:

Level of confidentiality: Specify which members of staff are authorised to see the EHP

 

 

Monitoring or action required during the school day and by whom:

 

 

 

 

Additional comments if any:

 

Signatures:                                                           

                                                                               Head Teacher

 

                                                                               Parent or Guardian

 

                                                                               SENCO/Learning Support Coordinator